What data do we collect?
Data you provide to us
You may provide us with data, including personal identifying information, when you register for our Services, create a user account, contact us, or apply for accreditation for the YOG 2020 or other events hosted by Lausanne 2020.
Personal data is categorised as follows:
User account data, such as your first name, last name, age, gender, login and password information;
Contact and communication information, such as your physical address, email address, phone number and professional title;
Data related to your participation in the YOG 2020, such as your accreditation number and arrival/departure information; and
Any additional information you provide to us by indicating your interest in particular athletes, teams, sports or events, so that we can personalise your use of our Services.
As part of the application process for accreditation for the YOG 2020, additional data may be collected, such as your nationality, photo and identity document information.
We will notify you of any additional data needed to provide you with the Services requested, as well as other terms and conditions for processing your personal data to provide you with our Services.
Publicly available information
The Digital Platforms may aggregate certain information (e.g. posts, photos and videos) from publicly available user accounts opened by third parties on social media services such as Twitter, Facebook and Instagram. These services are subject to their own terms of service and privacy policies, and we recommend you read them.
Any person whose social media content is posted on the Digital Platforms may contact Lausanne 2020 at firstname.lastname@example.org to have said content removed from our Digital Platforms.
Automatically collected data
We may use, jointly with the IOC, automatic tracking mechanisms (cookies) to collect certain data while you are browsing the Digital Platforms. A cookie is a small file, stored on your browser or computer hard drive, which is used to collect data about your interactions with our Digital Platforms, such as browser type, operating system, IP address, browsing date and time. The cookie does not collect any data from your computer or access your personal files.
You can disable cookies or change your preferences by modifying your browser settings. See the links below for further information:
Google Chrome: https://support.google.com/chrome/answer/95647
How do we use the data that we collect?
Purpose of processing personal data
We use the personal data we collect about you and your use of our Services to:
Enable you to participate in the YOG 2020, and fulfil your role and mission in relation to this event, including processing your application as a YOG 2020 volunteer or determining your eligibility for YOG 2020 accreditation;
Enable the continuity and development of our Services;
Collect statistics to help diagnose potential problems and improve your experience of our Services;
Guarantee the security of our Services and their use in accordance with the Digital Platforms' Terms of Service and other additional terms applicable to our various Services (collectively, the "Terms of Service") and applicable laws and regulations;
Provide you with a personalised experience of our Services based on your preferences, including letting you participate in any game, contest, or other fan engagement opportunity which we and/or the IOC may make available through the Services;
Provide you with the information and content you request;
Comply with our legal obligations in accordance with applicable laws and regulations; and
Legal basis for processing personal data
You will find below a list of the legal grounds upon which we base our processing of your personal data:
Execution of our contractual relationship with you allows us to process personal data for the purposes set out in (i) to (ix) above;
Your explicit consent to send you communications, as provided for in paragraph (ix) above, while giving you the opportunity to unsubscribe from such communications at any time;
Our legitimate interests, including providing safe and efficient Services in accordance with the Terms of Service, so that our visitors, partners and fans may receive high-quality Services, as set out in paragraph (v) above;
Compliance with our legal obligations as valid justification for sharing your personal data with the relevant authorities, if we are obliged to do so.
With whom do we share your data?
We reserve the right to disclose your personal data when required by law or in any judicial or administrative proceeding, and to the extent necessary, to investigate, prevent or take action in connection with any unlawful activities or breach of the Terms of Service.
How do we protect personal data?
We take technical and organisational measures to protect your personal data from any risk of damage, destruction, loss or unauthorised access, in accordance with applicable laws and regulations.
International transfer of data
Services are intended for users aged 13 years old (or older) and who are either of legal age under the laws of their country of residence, or who have obtained the consent of a parent or guardian to use the Services. For certain Services, including volunteer registration for the YOG 2020, specific minimum-age rules are stated and must be complied with.
If we become aware that a child has provided us with their personal data without the permission of their parents or legal guardian, we will take appropriate steps to delete the data and close the child's user account. If your child has provided us with personal data without your consent, please contact us at email@example.com.
In accordance with the law and current regulations, you have the right to:
- - Obtain confirmation that your personal data is/is not being processed. When it is, you can access that personal data, and obtain further information about its processing;
- - Have any incomplete or inaccurate personal data about yourself corrected,
- - In certain specific cases, delete certain personal data;
- - In certain cases, limit the processing of this data;
- - Object to the processing of your personal data for reasons relating to your particular situation, or, regardless of your particular situation, to the use of your personal data for marketing purposes;
- - Withdraw your consent at any time, without affecting the lawfulness of the data processing, if it is based on your consent;
- - Receive the personal data you have provided to us and/or ask us to transmit it to another person in charge of its processing, if the processing is based on your consent or a contract and is automated.
For such purposes, please contact us at firstname.lastname@example.org.
To unsubscribe from promotional communications, you can click on the link at the bottom of each of our emails.
Lausanne 2020 Youth Olympic Games Organising Committee, Rue du Port-Franc 22, 1003 Lausanne, Switzerland - https://www.lausanne2020.sport